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How to Plan Your Trip Budget in 3 Steps

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Aerial view of luxury overwater bungalows on Bora Bora island in French Polynesia.

Bora Bora, French Polynesia

Knowing your budget is an essential component of any trip planning process. Whether the sky's the limit or you have specific parameters, Zicasso is here to help you set our priorities in planning to maximize your investment. Your interests and preferences on a couples trip will differ from a family-friendly vacation, while a highlights tour will result in wildly different experiences than one designed to take you off the beaten path. There are three steps in considering the costs of your trip, as a customized vacation that has been designed for you allows maximum flexibility with your spending.


  1. 1. Determine the goals of your trip. What is important to you?
  2. 2. Where do you want to maximize your spending?
  3. 3. Fill out Zicasso Trip Request

1. Determine the goals of your trip. What is important to you?

Hiking Perito Moreno Glacier in Los Glaciares National Park, Argentina.

Los Glaciares National Park, Argentina

What do you want the most out of your trip?  Relaxation?  To tick bucket list items off your list? A bit of both?  What experience, activity, or site have you dreamed of?  What has compelled you to consider this destination? Most travelers have a particular experience or highlight in mind, and beginning with that dream is where you should start. Your Zicasso travel planner can then build your trip from what you want the most, ensuring that your goals for your vacation are met.

2. Where do you want to maximize your spending?

Angkor Wat in Cambodia.

Angkor Wat, Cambodia

“There are two levers that you can adjust to control your overall trip cost: accommodations and experiences. Your accommodation choice, including room category, will likely have the most significant impact on your trip cost. After that, it's whether you prefer a fully-private experience or if you are happy with some shared excursions, transfers, and the like," says Stacey Sullivan, Zicasso’s Director of Partnerships.

Do you prefer 3-star hotels, or are you traveling to a destination where you might prefer a 4- or 5-star hotel? Accommodations influence your trip cost, but how much time you spend in your room may depend on your travel destination. You are much more likely to spend time in your room when at an oceanside hotel in Fiji than while in Barcelona, Spain. Throughout your trip, you might take advantage of a particularly relaxing area with an upgraded room, and then choose a different type of accommodation for destinations that might keep you out exploring.

How do you want to visit and explore? Do you prefer the flexibility of having a private guide take you through a site focusing on your specific interests and curiosities, or would you rather enjoy a small group to view the highlights of a cultural heritage site? You are far more likely to want a private, personalized tour of Angkor Wat in Cambodia than wish for one while enjoying an overwater bungalow in Bora Bora. Your travel specialist will be an expert planner for your region and guide you with the best choices for every experience. It does not have to be all one way or another, as a customized trip allows you to choose.

Other choices that may affect your overall cost include:

Length of your trip | Season (month) of travel | Class of hotel | Number of locations/cities you visit | Number of guided day tours and activities | How much you spend on tips, meals, shopping, etc.

3. Fill out Zicasso Trip Request

Safari game drive in Maasai Mara National Reserve, Kenya.

Maasai Mara National Reserve, Kenya.

As you fill out your Zicasso Trip Request form, let us know if you are focused more on getting the trip you want without concern of cost, or if you have a set amount that you are aiming for.

“By speaking with you, we can learn more about your most important preferences in order to help your travel expert plan your perfect trip,” says Tom Skalka, Zicasso’s Director of Client Relations. “Our travel experts will look at your goals and your budget to create an itinerary that hits your desired marks. A customized trip allows you to get the most value for your investment as your expert travel planner makes recommendations, and you make the decisions.”

You will experience, understand, and be included in what you get for your money, and you have endless options. Your custom trip is based on your dream and how we can help make that dream come true while fitting within your financial preferences.

The Traveler Care team at Zicasso is ready to help you begin. Fill out a Trip Request, or call our team at 1-888-265-9707.

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